Expected duration: less than 1 week Task Request: QuickBooks Data Organisation – Phase 1 (Admin Work Only) *To be completed over the weekend
Overview
I am seeking an experienced bookkeeper to assist with preparing data for my firm’s 2025 accounts. This is not accounting or tax work. It is purely an administrative categorisation and data organisation task in Excel, but experience with QuickBooks of at least 3 years is needed.
You will be provided with:
Original Chart of Accounts (QuickBooks export)
Draft Revised Chart of Accounts Template (business specific)
Barclays Business Transactions.xlsx (approx. 1 year of transactions)
Personal Account.xlsx (approx. 1 year of transactions)
QuickBooks Expenses Export.xlsx
Bookkeeper / Admin Work (Non-Accountant) 1. Chart of Accounts
Compare the Original Chart of Accounts vs the Revised Template - using the information of the suppliers and expenses, map out all the suppliers not already in the Revised template i.e. add missing accounts, rename existing ones, and mark redundant ones for inactivation.
2. Supplier Mapping
Open PAIL-Original-Suppliers.xlsx.
Add a new column → Correct Category (from Revised Chart of Accounts).
Assign each supplier to a category (e.g. Adobe → IT Subscriptions).
3. Transaction Tagging
Open Barclays Transactions (Business) and Personal Account.xlsx.
Add two new columns to each file:
Business / Loan / Drawing
Correct Category
Tag every line consistently (using supplier mapping).
4. QuickBooks Expenses Export
Cross-reference against the tagged Barclays file.
Produce a mapping sheet: QuickBooks Category → Correct Category.
Scope / Volume of Work
Business bank account transactions: ~1 year of entries.
Personal account transactions: ~1 year of entries.
Expenses and suppliers repeat consistently — once you identify the common names (Adobe, Dropbox, Starbucks, Uber Eats, barristers, rent, etc.), the classification will become much easier.
This is not about deciphering every line individually — it’s about setting consistent rules and applying them.
Cockatiel Reels Video Editor Category: Adobe Premiere Pro, Content Creation, Final Cut Pro, Instagram Marketing, Video Ads, Video Editing, Video Post Editing, Video Production, Video Services, Videography Budget: ₹600 - ₹601 INR
28-Mar-2026 17:03 GMT
High-Detail Product Renderings Needed Category: 3D Animation, 3D Design, 3D Graphic Design, 3D Modelling, 3D Rendering, 3ds Max, Blender, Cinema 4D Budget: $30 - $250 USD
Excel Workbook Cleanup for Football Stats Category: Data Analysis, Data Cleansing, Data Entry, Data Management, Data Processing, Data Visualization, Excel, Excel Macros, Excel VBA, Visual Basic Budget: £10 - £20 GBP
28-Mar-2026 17:01 GMT
Secure AdSense Approval for Tech Blog Category: Content Strategy, Google Adsense, PHP, SEO, Web Design, Web Development, Website Optimization, WordPress Budget: ₹600 - ₹1500 INR
Interactive Excel Spreadsheet Development Category: Data Analysis, Data Analytics, Data Entry, Data Management, Data Processing, Data Visualization, Excel, Visual Basic Budget: $250 - $750 USD
28-Mar-2026 16:52 GMT
Organic TikTok Follower Growth Category: Content Creation, Digital Marketing, Facebook Marketing, Growth Hacking, Internet Marketing, Social Media Management, Social Media Marketing, TikTok, Twitter, Video Editing Budget: $10 - $30 USD
28-Mar-2026 16:51 GMT
Build Power BI KPI Dashboards Category: API Integration, Data Modeling, Data Processing, Data Visualization, Excel, Microsoft Access, Power BI, Visual Basic Budget: ₹600 - ₹1500 INR
